New

We do things a bit differently here…

EfficiaFlow is an engineering-led company that builds focused, practical tools — such as ProjoLink® — that help organisations plan work, allocate people and learn from results. Our approach is straightforward: observe real operations, model the decisions that matter, and standardise what works. We design side-by-side with continuous-improvement analysts so the workflows align with established methods, not guesswork. Rather than ship long feature lists, we prioritise actions that move measurable outcomes (e.g., forecast/actual variance, adherence, capacity clarity) and we implement with clear phase gates, audit trails and role-based access. Solutions are configurable to fit context without creating brittle one-offs, and onboarding targets are defined up front and reviewed monthly. The result is software that integrates cleanly, keeps data lean and secure, and helps teams make predictably better decisions—cycle after cycle.

Our values

Continuous Improvement

Monthly loops are part of the product. Teams learn, adjust and lock gains—then repeat

Partnership, Not Handoff

We implement with you, validate early wins, and enable your team to run the method independently

Outcome-First

Features ship only when they reduce variance, raise adherence, or improve capacity clarity. If it doesn’t move a metric, it doesn’t ship

Engineering Rigor

We design like engineers: define the problem, run the experiment, measure the result. Opinion gives way to evidence

Security

Least-privilege access, audit trails and data minimisation by default. Safe by design, not bolted on

FAQs

Answers to questions you might have about our Solutions

01

What is ProjoLink and why does it work?

ProjoLink is a workforce-strategy platform built by engineers and refined with continuous-improvement analysts. It separates demand (Forecasts), supply (Allocations), and execution (Actuals) into a disciplined monthly rhythm. Forecasts are frozen before Allocations begin, Actuals are drawn from approved timesheets, and everything rolls up into unbiased Projected Utilisation and Variance metrics. This removes guesswork, exposes bottlenecks early, and creates a repeatable loop the organisation can improve every month.

02

Who gets the most value from ProjoLink?

Organisations running multiple projects that compete for the same functional resources—e.g., product & mechanical design, electrical/controls, certification, testing, implementation. Typical users include Department Heads/Allocators, Project Leads/Forecasters, CI leaders, and Execs (CTO/CFO/COO) who need predictable delivery and credible capacity plans.

03

How do you onboard and prove impact?

We align to your next monthly cycle so you see value quickly:

1. Configure functions, cost tiers, calendars & personal capacity.

2.Load project Budget Profiles (or start lightweight).

3. Run the Forecast window, then Allocation with change control.

4. Capture Actuals via mobile; review Variance and Utilisation in dashboards.

We track adherence (Forecast submission, Allocation completion, Timesheet approval) so insights stay trustworthy. An ROI widget helps quantify gains; most teams stabilise within 3–6 months of continuous use.

04

How do you handle data security, control & integrations?

Governance: Role-based access with row-level security; audit trails show who changed what & when. Past-date allocations are locked; frozen forecasts are immutable.

Privacy & platform: Data encryption in transit/at rest, daily backups, regional data hosting under DPA. Runs on a SOC 2 Type II-audited platform.

Operational safeguards: Holidays & personal leave are respected; conflicts require manager approval.

Integrations: Clean exports for payroll and reporting; optional API integrations to payroll providers on request; CSV import/export to get started fast.